Administrative Assistant
Part-Time Contracting Position
Harvest Time Ministries Australia / Rivers of Life Church Alice Springs NT, Australia
Assist with bookkeeping and accounting, correspondence, office management, and coordinating short-term mission teams.
This is a casual contracting position, (beginning at 16 hours per week)
Please note: overseas applications will NOT be considered for this job
Harvest Time Ministries Australia Association, Inc (HTMAA) endeavors to preach the gospel of Jesus Christ and raise up Biblical disciples of Christ. This is accomplished through Rivers of Life Church (ROLC) services, Bible studies, conferences, hospital and prison ministry, short-term mission teams, and community outreaches. HTMAA also provides charitable assistance for emergency food and shelter. HTMAA is a registered not-for-profit association in the Northern Territory and is registered with the Australian Charities and Not-for-profits Commission.
The Administrative Assistant facilitates ministry operations by assisting with financial records, accounting, effective volunteer coordination, and all areas of office management. This role ensures smooth operations through effective administrative management and supports church leadership in fulfilling its ministry objectives with efficiency and integrity. Two days are not the same in this role which provides key support functions in the life and ministries of the vibrant church community.
How to Apply
- Read the Major Duties and Responsibilities to learn what the role involves
- Check the selection criteria below to make sure you meet the requirements
- Download the Job Application Form
- Complete the application form
- Prepare your resume
- Write a cover letter explaining why you are suitable for the role
- Submit your application with your completed form, resume and cover letter
Download PDF
Major Duties and Responsibilities
Perform all administrative duties as requested for the Director as follows:
Bookkeeping/Accounting
Review and maintain financial records related to HTM Savings and Checking Accounts on QuickBooks and other accounting software. Updates financial transactions including using online banking. Reconcile bank statements monthly. Deposit ministry income (checks and cash) into the appropriate bank accounts as requested. Pay HTMAA accounts payable when requested. Assists with all reporting documents required for USA and Australia end of year reporting.
Correspondence
Compose memoranda and letters as requested in a neat and timely manner. Assist with tax receipt letters for all contributions to HTM USA. Issue end of year receipt letters for contributions as needed. Compose letters, as requested, in response to prayer requests and ministry guidance. Assist with HTM mailings.
Office Management
Oversee the office's workflow. Monitor office supplies and submit requisitions as needed. Organize office paperwork into appropriate files and maintain the filing system. Learn new software as required for the role.
Supervision
Assist and supervise HTM volunteers on all office-related projects, including ministry mailings.
Phone Communication
Act as phone receptionist during designated office hours. Screen incoming calls, take messages, and respond to inquiries as an HTM representative.
Scheduling
Coordinate ministry (preaching) meetings with churches/ministries as needed. Assist in scheduling appointments for the directors.
Mail Pickup
As necessary, pick-up mail at the ministry's post office box and distribute appropriately.
Publications
Assist in coordinating the printing of the HTM newsletter and publications through the USA printer. Assist with orders for book tables and evangelism outreaches.
Publications
Assist in coordinating the printing of the HTM newsletter and publications through the USA printer. Assist with orders for book tables and evangelism outreaches.
Short Term Mission Groups
Assist Director to coordinate short term mission groups including travel/accommodation arrangements, preparing mission trip packets, conveying information, etc.
Essential knowledge, skills, experience and qualifications
- Effective organization and time management skills.
- A team-oriented and flexible approach.
- Well-developed communication and writing skills.
- Experience with financial administration / bookkeeping.
- Interpersonal skills, demonstrated through positive engagement with church members, volunteers, members of the public, suppliers and contractors.
- Experience with database and records management (or ability to learn these skills).
- Ability to use computing programs and software including Office365, Canva, QuickBooks.
- Experience in working collaboratively in a team and contributing to shared objectives.
Desirable
- Graphic design skills.
- Experience working or volunteering in a church setting.
Mandatory Requirements
- Right to Work in Australia check.
- Alignment with the vision, values and mission of Harvest Time Ministries.
Apply for Admin Assistant job
Mailing Address
PO Box 35
Alice Springs NT 0871
Giving Details
HTM Australia
BSB: 035 303 A/C: 465788